Plant Services Admin Assistant
JOB TITLE: Plant Services Administrative Assistant
LOCATION: Houston
POSITION REPORTS TO: Sales Manager
WAGES: Commensurate with experience
SCHEDULE: Monday through Friday: 8:00 am - 5:00 pm. Some overtime and weekends will be required.
RESPONSIBILITIES
- Provides administrative support to the Plant Services Team
- Fields and assists with incoming calls, also provides phone coverage for Plant Services Team when needed
- Prepares and submits quotes for oil filtration projects
- Assists with coordinating upcoming jobs, including scheduling, equipment, personnel, etc.
- Collects and reviews paperwork to ensure information is complete and ready for billing
- Creates and maintains various spreadsheets on current and potential jobs, paperwork, equipment, personnel, etc.
- Processes fuel, lubricant, and tank orders as needed
- Obtains, creates, and submits purchase orders
- Communicates and works effectively with all departments and team members
- Escalates customer concerns
- Analyzes tank reports for monthly completion requirements
- Proactively identifies sales prospects in Salesforce and communicates with manager for follow up
- Attends sales trainings for retention and growth of product knowledge
- Communicates new product and service opportunities, special developments, information, or feedback gathered through field activity to appropriate company staff
- Coordinate with customer on shipping schedules and delivery of merchandise and services
- Updates Salesforce daily to maintain accurate and complete information
- Regular and predictable on-site job attendance is an essential function for this position
- Attends and helps coordinate action items on Turn Around projects as needed
- Other related tasks and projects as assigned by manager
REQUIREMENTS
- Minimum 1 year of administrative experience
- SAP knowledge and experience
- Must be local, willingness to work in the office (live within 60 miles)
- Must be responsive, highly organized, detail-oriented and committed to follow-through on tasks and projects
- Successful time management skills, handling multiple responsibilities with a sense of urgency
- Must exercise good judgment, escalating concerns when necessary
- Ability to work independently with minimal guidance and direction
- Excellent verbal and written communication skills
- Strong proficiency in Microsoft Office Word and Excel
PREFERRED
- Experience in the fuel transportation industry
Sun Coast Resources, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, gender identity, sexual orientation, status as a protected veteran, among other things, or status as a qualified individual with disability.